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Privacy Policy

This is the Privacy Policy of the HAA

In this privacy policy references to “we”, “us”, “our” and the “Charity” are to The Hillingdon Arts Association. References to “our Website” or “the Website” are to www.hillingdonarts.org.uk or hillingdonarts.org.uk

Your individual rights

Under the GDPR your rights are as follows. You can read more about your rights in details here;
the right to be informed
the right of access
the right to rectification
the right to erasure
the right to restrict processing
the right to data portability
the right not to be subject to automated decision-making including profiling. Notes: Some form(s) of ID will need to be produced to prevent unauthorised access. A request against some of these rights may not succeed in certain cases. For example: an erasure request where we have a current ongoing contract with the person concerned. You also have the right to complain to the ICO [www.ico.org.uk] if you feel there is a problem with the way we are handling your data. We handle subject access requests in accordance with the GDPR.

What information we collect and how

The information we collect via the Website may include.
  1. Any personal details you knowingly provide us with through forms and our email, such as name, address, telephone number etc.
  2. In order to effectively process credit or debit card transactions it may be necessary for the bank or card processing agency to verify your personal details for authorisation outside the European Economic Area (EEA). Such information will not be transferred out of the EEA for any other purpose.
  3. Your preferences and use of email updates, recorded by emails we send you (if you select to receive email updates on details of meetings, products and offers).
  4. Your IP Address, this is a string of numbers unique to your computer that is recorded by our web server when you request any page or component on the Website. This information is used to monitor your usage of the Website.
  5. Data recorded by the Website which allows us to recognise you and your preferred settings, this saves you from re-entering information on return visits to the site. Such data is recorded locally on your computer through the use of cookies. Most browsers can be programmed to reject, or warn you before downloading cookies, information regarding this may be found in your browser’s ‘help’ facility.

What we do with your information

Any personal information we collect from this website will be used in accordance with the Data Protection Act 1998 and other applicable laws.

The details we collect will be used:
  1. To maintain a Register of Member Societies and groups of societies which will include details of the officers of the Charity, individual society okr group. Also a Register of Associate Members and those with Full Mimbership and other persons who wish to be kept informed about the charity and the Arts Scene in the general area of the London Borough of Hillingdon. This includes names, addresses, telephone numbers, Email addresses, etc. These details will only be used for the purposes of the Charity as detailed herein.
  2. To keep a record of membership fees paid.
  3. To keep a record of Donations made to the Charity where the person making the donation has agreed. Such a person may opt to receive newsletters and other communications about Art in this area and about this Charity.
  4. When we sell goods or services in aid of the Charity we may:-
    1. In order to process your order, to provide after sales service (we may pass your details to another organisation to supply/deliver products or services you have purchased and/or to provide after-sales service); and
    2. In certain cases we may use your email address to send you information on our other products, events and services. In such a case you will be offered the option to opt in/out before completing your purchase.
  5. To Publish Contact telephone numbers only so that members of the public can get in touch with member societies, (but not individual members).

We may need to pass the information we collect to other companies for administrative purposes.

We may use third parties to carry out certain activities, such as processing and sorting data, monitoring how customers use the Website and issuing our e-mails for us. Third parties will not be allowed to use your personal information for their own purposes.

Your Rights

UNDER THE NEW REGULATIONS (GDPR) which came into force on 25th May, 2018, You have the right to have all information we hold about you deleted from our records. Or you should confirm that you agree for us to hold certain details about you regarding this Charity as detailed on this page. To do so either contact the Secretary or click on the link below.
Click here;

(Anyone with User Privileges can see details about, and officers of, their Society on this website by going to the Member Societies Page)

Other Websites

This privacy policy only covers this website. Any other websites which may be linked to by our website are subject to their own policy, which may differ from ours.